Employer: Holly Cairns TD
Job Title: Administrative Assistant
Location: Cork South West
Job Type: Full-Time Monday – Friday
Salary Band: Administrative Assistant Salary Band €38,341.86 – €53,307.09
Closing Date for Applications: 5pm Friday 19th April
Position Overview
Deputy Holly Cairns is seeking to recruit a full-time Administrative Assistant to support her in her constituency work in Cork South West. The Administrative Assistant will be based in Cork South West and will work closely with the Parliamentary Assistant as well as other members of the team to provide an exemplary service in representing Holly.
Personal Qualities
Does this sound like you? These are some of the qualities we look for in our team:
Passionate – What you do matters to you. The work of a TD’s office helps shape the world we live in. You are driven to provide outstanding support to Holly’s constituents.
Empathetic – You are people-focused and understand the confidential nature of working on behalf of the public.
Organised – Managing tasks simultaneously comes naturally to you and you understand the importance of delivering accurate and timely query resolution.
Persistent – You love a challenge and like to see things through to completion.
Key tasks of the Administrative Assistant
In this role you will:
- Organise and manage the constituency office of Deputy Holly Cairns.
- Deal with correspondence (post, email, social media) and, where practical, resolve any issues raised by liaising with relevant state bodies.
- Manage the diary for the office of the Deputy including meetings, events and Dáil.
- Maintain a database of constituency enquiries and see them through to completion.
- Liaise with internal Dáil Éireann functions and offices of other parliamentarians.
- Prepare publicity material and help promote Holly’s work in all forms of media.
- Assist with the organisation of meetings and events.
- Assist in developing relationships and engaging external stakeholders and with other progressive individuals and organisations.
- Where required, represent Holly at meetings she is unable to attend.
- Manage the accounts for the constituency office.
- Provide ongoing administrative support.
Experience and Qualifications
- Office management experience showing a demonstrated ability to manage a busy office.
- An ability to work on own initiative and meet deadlines.
- Takes responsibility and is accountable for delivery of agreed objectives/projects.
- Strong interpersonal skills and an ability to develop good working relationships internally and externally.
- Strong IT and written and verbal communication skills.
- An interest in the political landscape and the broad policy platform of the Social Democrats.
Please note
- The list of duties set out in this job description is not to be regarded as exclusive or exhaustive. The Employee is required to be flexible and to undertake such other duties as may reasonably be assigned to him or her by the Employer, including occasional travel for constituency-based work.
- The successful candidate will be based in Cork South West.
- It is important to note on applying for this position that the Administrative Assistant contract is subject to end when an election is called.
- The successful candidate will start at Point 1 on the Administrative Assistant Salary Band (€38,341.86). Pay scales are set out by the Houses of Oireachtas, not the individual TD.
- Overtime is available.
- Job Type: Full-time (Monday to Friday)
Benefits
Bike to work scheme
Sick pay
Application Process
Email leadersupport@socialdemocrats.ie with your CV and cover letter, telling us a little more about yourself, why you are interested in this role and why you believe you would be a good fit. Applications without a cover letter will not be considered.
Work authorisation: Ireland (required)
Ability to Commute: West Cork (required)
Closing Date for Applications: 5pm Friday 19th April